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SolutionsHR & Recruitment

Keep people operations moving. Keep decisions with your team.

Build AI agents that bring together relevant information, prepare briefings, and coordinate next steps across hiring, onboarding, and employee operations. Give your people team support for the administrative work, with clear permissions for communications and actions, and decisions remaining with your team.

Request a walkthroughExplore the workflow

Featured workflow: Interview coordination

Illustration of an interview being coordinated: the Senior Product Designer role, the candidate Jordan Park, the availability of Alex Chen, Priya Singh and Marcus Lee and of the candidate on Wed, Oct 21, 2026, a proposed interview by video call at 2:00 PM - 3:00 PM (ET) whose status is Invitation requires approval, and an interview brief with its preparation checked off, joined by fine gold lines.

Context ready for review

Relevant records and procedures brought together.

Prepared next steps

Briefings, communication drafts and coordination plans.

Clear action boundaries

Decide what can proceed and what needs approval.

02Workflows to explore

Support the work around your people.

From hiring coordination to employee requests, build agents that gather context, prepare useful work, and coordinate the next step. Keep people decisions and consequential actions within the boundaries your team defines.

  • Featured workflow

    Interview coordination

    Bring together role information and available schedules, prepare the coordination brief, and request permission to send the invitation.

    Output: Interview plan and prepared invitation.

    See worked example

  • Employee onboarding coordination

    Assemble joining information and onboarding tasks, identify missing details, and coordinate follow-ups with the responsible teams.

    Output: Onboarding plan with outstanding actions and owners.

  • Employee request handling

    Consult approved policies and relevant permitted records, prepare a response, and route matters requiring a person’s judgment.

    Output: Prepared response or case ready for the appropriate team.

  • Learning and training coordination

    Bring together training requirements, session information, and availability, then prepare arrangements and communications.

    Output: Training coordination plan and proposed bookings or messages.

Your workflow may be different. Agents are configured around your connected systems, working procedures, and action boundaries.

03One workflow, in detail

Illustrative workflow

Featured workflowInterview coordination

From an interview request to a prepared invitation.

Here is how those capabilities come together in an interview coordination workflow. The agent reviews the role and application context, prepares the coordination brief, requests permission to send the invitation, and records the outcome.

The recruiter has already chosen to arrange an interview.

A static illustration. Each card shows one fictional record at a stage of the workflow; nothing here sends a message, books a time, or reads a live system, and the sent invitation is not an accepted interview.

  1. Review the context

    Read the application, role details, and interview availability information.

    Interview context

    RoleSenior Product DesignerNew York, NY (Hybrid) · Full-time
    CandidateJordan ParkApplied Sep 28, 2026
    AvailabilityWed, Oct 21 (ET)
    • Candidate2 PM - 5 PM
    • Hiring Manager1 PM - 4 PM
    • Recruiter2 PM - 5 PM
    • Design Lead1 PM - 3 PM

  2. Prepare the brief

    Bring the proposed arrangements into an interview coordination brief.

    Interview coordination brief

    Proposed arrangementsWed, Oct 21, 20262:00 PM - 3:00 PM (ET)Video call
    Participants
    • Alex Chen (Hiring Manager)
    • Priya Singh (Recruiter)
    • Marcus Lee (Design Lead)
    Draft communicationInvitation to the candidate, prepared for review.
    Still to resolve
    • Video call link for the calendar invitation
    • Interview format notes for the panel

  3. Request permission to send

    Present the interview invitation for approval before it is sent.

    Send interview invitation

    RecipientJordan Parkjordan.park@example.com
    Proposed timeWed, Oct 21, 20262:00 PM - 3:00 PM (ET)
    Invitation preview

    Hi Jordan,
    You’re invited to interview for the Senior Product Designer role. Please find the proposed time and details below.

    StatusRequires approval

  4. Record the result

    Keep the approval decision separate from the sending outcome.

    Invitation sent

    1. Approval grantedOct 14, 2026 at 10:12 AM by Alex Chen
    2. Invitation sentOct 14, 2026 at 10:14 AM via messaging tool
    3. Candidate acceptance not recordedA sent invitation is not an accepted interview.

    The invitation has been sent. No response from the candidate has been recorded.

04Permissions and approvals

Different workflows. Explicit boundaries.

For each agent, define the information it can access, the actions it may take, and when a person or connected system must approve. Here is one example from the featured hiring workflow.

Illustration of the arrangement around an interview coordination brief: an HR agent that gathers permitted context, prepares the brief and requests the invitation sending; a recruiter who coordinates the request and reviews and edits the brief; a hiring manager, the configured reviewer, who reviews the interview details and approves the invitation action; and a messaging tool that performs the approved send. The brief’s next step, sending the interview invitation, is awaiting approval.

Example policies for the featured workflow

ActionPolicy
Read application, role, and interview availability informationAllowed
Edit the interview coordination briefAllowed under a standing grant
Send an interview invitationRequires approval
Reject an applicationDenied

These are example policies for one workflow. Other people-operations agents can have different boundaries.

Coordination, not candidate selection.

This workflow starts after a recruiter has chosen to arrange an interview. It does not rank applicants, assign suitability scores, or decide who progresses. Rejecting an application is outside this agent’s permitted actions.

05The record and the follow-up

Know what was prepared. See what was authorized.

Review the agent’s work alongside the permission decisions that governed it. See the brief it prepared, the invitation submitted for approval, and the result of the connected action.

Decision record

An illustrative timeline of actions, permissions, and outcomes.

  1. Application and role information readAuthorized by: configured read policyOct 14, 202610:03 AM
  2. Interview availability reviewedAuthorized by: configured read policyOct 14, 202610:07 AM
  3. Coordination brief preparedAuthorized by: standing grant for artifact editingOct 14, 202610:09 AM
  4. Interview invitation approvedAuthorized by: configured reviewer approvalOct 14, 202610:12 AM
  5. Invitation sentRecorded by: messaging tool resultOct 14, 202610:14 AM
  6. Optional follow-up queuedTriggered by: configured event subscriptionOct 14, 202610:14 AM
Illustration of three records joined by gold lines: an interview invitation to Jordan Park for the Senior Product Designer role on Wed, Oct 21, 2026, approved; a permission check in which reading candidate information was allowed, editing the coordination brief was covered by a standing grant and sending the invitation was approved; and a completed action, the invitation sent on Oct 14, 2026 at 10:14 AM.

Continue the follow-up without another chat.

Configure a background agent to continue the coordination when a connected event arrives. It can review the available information, prepare the next step, and keep the responsible team informed within its configured permissions.

Interview follow-up

Optional configured follow-up
  • Review candidate response event
  • Prepare next step
  • Keep recruiter informed

Triggered by a configured connected event.

06Connected systems and procedures

Build around your records and procedures.

Connect the permitted records, scheduling information, and working guidance each people workflow needs. Configure the tools and action boundaries around your systems, whether the task involves hiring, onboarding, employee requests, or training.

Illustration of three inputs, people and role information, schedules and work records, and procedures and action boundaries, joined by gold lines to a Zograph agent that gathers permitted context, prepares work and checks the action policy, and on to a prepared next step: proceed, request approval, or stop as configured.

People and role information

Connect the relevant application, role, joining, or employee-request information required for the task, within the access you configure.

Schedules and work records

Bring in the availability, onboarding tasks, training information, or service requests needed to coordinate the next step.

Procedures and action boundaries

Provide approved working guidance and communication procedures. Separately configure what the agent may do and when approval is required.

Available records and actions depend on the integrations and permissions you configure.

07Get started

Start with one people workflow.

Bring a process your team coordinates today. We’ll explore what an agent should gather, what it should prepare, and where your people need to review or decide.

Clearer people operations.
Better coordination.